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Executive Assistant and Office Coordinator

Occupation: 80-100%

Based in Lausanne, Switzerland

Reporting to Group CEO

Your responsibilities:

  • Meeting the day-to-day administrative and organisational needs of the Group CEO
  • Managing appointments, calendar, organizing business trips, workshops and meetings for the Group CEO
  • Coordinating other internal and external meetings (such as quarterly meetings, team management meetings)
  • Supporting Board of Directors administrative and communication tasks
  • Preparing correspondence and presentations for the Group CEO
  • Managing our Lausanne office administration (contacts with external suppliers, office and kitchen supplies, mailing)
  • Relocation assistance to new joiners (work-permit management for foreign employees, travel arrangements, accommodation)
  • Keeping track of team planning, staff holidays and monthly workhours sheets for EMEA team
  • Optimizing administrative processes
  • Travel arrangements assistance (internal and external parties to the office)
  • Handling calls to the main office number and welcoming visitors to the office

Your qualifications:

  • Past experience with a globally operating company and a fast-paced team environment
  • Experienced in operating and communicating with senior management
  • Ability to work successfully with people from different cultures
  • Proactive, detail-oriented and with a sense of urgency
  • Fluent in English and French
  • Excellent knowledge of Microsoft Office tools

Please note that we only consider applications with CV and cover letter written in English.

About SpotMe 
SpotMe is the leading technology and service provider of enterprise engagement platforms with a focus on live events, virtual & hybrid meetings, and long-term engagement. With a 130-strong team and offices in EMEA, the Americas, and Asia Pacific, SpotMe serves over 1 million users worldwide. More than 240 organizations and 72 Fortune 500 companies rely on SpotMe to build transformative events and create meaningful and relevant long-term engagement with customers, partners, and employees.

 

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